The
Kingston Amateur Radio Club, Inc. Bylaws and Regulations
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KINGSTON AMATEUR RADIO CLUB
By-Law Number One
A By-Law Relating Generally to
the Transaction of the Business and Affairs of the
KINGSTON AMATEUR RADIO CLUB
SECTION ONE - GENERAL:
Article 1. Head Office. The Head Office of the Club shall
be located at the City of Kingston in the Province of Ontario, Canada at the
place therein where the business of the Club may from time to time be carried
on.
Article 2. Publication. The Official Publication of the
Club shall be the Kingston Amateur News and each member of the club shall be
entitled to receive a copy of each issue thereof. The publishing of any notice
of the Club shall constitute notice to the members. The newsletter shall be made
available on the club website.
SECTION TWO - MEMBERSHIP:
Article 3. Conditions of Membership. Membership in the
Club shall be limited to persons interested in furthering the interests of
Amateur Radio. The Executive shall, by Regulation, establish the conditions of
membership.
Article 4. Classification of Membership. There shall be
three (3) classifications of membership in the club, namely:
(a) Full Members: Persons who hold a Canadian Certificate
of Proficiency in Radio of at least Amateur class as defined by the "Radiocommunication
Act". A full member shall be entitled to attend and to vote at meetings of
the members and to hold any office in the Club.
(b) Associate Members: Persons who have an interest in
Amateur Radio who do not hold a Canadian Certificate of Proficiency in Radio of
at least Amateur class as defined by the "Radiocommunication Act". An
Associate Member shall be entitled to attend Club meetings but may not hold
office or vote on matters pertaining to Amateur Radio.
(c) Honorary Members: Persons nominated by the Executive
and approved by the membership as worthy of special recognition by the Club
because of service or contribution to the Club, or to Amateur Radio. An
honourary member shall be entitled to the rights and privileges of a Full Member
and shall not be required to pay the annual membership dues.
Article 5. Withdrawal from Membership. Any member may
withdraw from membership in the Club by sending a written letter of resignation
to the Secretary.
Article 6. Termination of Membership. The membership of
any member may be terminated by a vote of three-quarters or more of the members
present at any monthly meeting of the members.
SECTION THREE - MEETINGS:
Article 7. Meetings of the Members. General meetings of
the members shall be held at such places and such times as the Executive may
from time to time determine. Any general meeting may also constitute a special
general meeting to consider, deal with, and dispose of any business that may be
considered, dealt with or disposed of at a special general meeting.
Article 8. Special Meetings. Special meetings of the
members may be called at any time, by the order of the President, or by order of
a majority of the Executive and shall be called by the President on the
requisition of not less than one-tenth of the total number of Full Members.
Article 9. Notice of Meetings. Notice of any special
general meeting of the members and a brief summary of the purposes of the
meeting shall be given to the members by publishing same in the Club's official
publication and/or published on the club website.
Article 10. Quorum. Five Full Members, or one-tenth of the
Full membership, whichever is the greater number, shall constitute a quorum for
all purposes at any meetings of the members.
Article 11. Votes to Govern. Unless otherwise required by
the By-Laws or Regulations of the Club, every question submitted to the members
shall be decided by a simple majority of the votes duly cast on the question.
The President shall be entitled to a second or casting vote in case of an
equality of votes.
Article 12. Adjournment. The chairman at any meeting of
the members, with the consent of the meeting and subject to such conditions as
the meeting may impose, may adjourn the meeting from time to time and from place
to place and no notice of such adjournment need be given.
SECTION FOUR - EXECUTIVE:
Article 13. Composition of the Executive. The affairs of
the Club shall be managed by the Executive. The executive shall consist of the
Immediate Past President, the President, the Vice- President, the Secretary and
the Treasurer.
Article 14. Qualifications of Executive Members. All
members of the Executive shall be, at the time of election and throughout the
term of office, a full member in good standing of the Club.
Article 15. Term of Office. Executive members shall be
elected annually at a special general meeting and shall hold office for one
calendar year commencing on the first day of January of the year for which
elected.
Article 16. Method of Election of Executive Members. Any
qualified member of the Club may be nominated for any office by a person
entitled to vote at a general meeting of the members. All nominated candidates
shall give consent to serve in the position for which nominated. If more than
one candidate is nominated for any one position, one candidate shall be selected
by a roll call vote, by a show of hands or by secret ballot.
Article 17. Tabulation of Votes. The Secretary shall
tabulate all votes taken and shall announce the results of each vote immediately
after such tabulation has taken place. The candidate receiving a majority of
votes cast shall be considered elected to the position.
Article 18. Vacation of Office. Any Executive office shall
automatically be vacated:
(a) if the member ceases to have any of the qualifications
designated in Article 14,
(b) if the member dies, or
(c) if the Club receives the written resignation of the
member.
Article 19. Removal from Office. Any member of the
Executive may be removed from office by the members present and entitled to vote
at a special general meeting of the members.
Article 20. Vacancies. Vacancies in the Executive may be
filled for the remainder of its term of office by the members present at a
special general meeting.
Article 21. Meetings and Notice. Meetings of the Executive
may be called by the President and shall be called by the President on the
requisition of any three members of the Executive.
Article 22. Remuneration. No honorarium shall be paid to
members of the Executive but all members of the Club may be reimbursed for their
out-of-pocket expenses incurred in handling the business and affairs of the
Club. Such expenses shall be detailed and given to the Treasurer for payment on
approval of the Executive.
SECTION FIVE - BY-LAWS AND REGULATIONS:
Article 23. Enactment of By-Laws. The Executive may enact
such By-Laws not contrary to law as may be requisite and may repeal, amend or
re-enact, any such By-Law. But every such By-Law, repeal or amendment shall not
be enforced or acted upon until it has been confirmed by the members at a
general meeting.
Article 24. Regulations. The Executive may make, repeal or
amend such regulations as shall be deemed necessary or expedient for the conduct
of the business of the Club, provided that no regulation shall be inconsistent
with the By-Laws of the Club. But every such regulation, repeal or amendment
shall not be enforced or acted upon until it has been confirmed by the members
at a general meeting.
SECTION SIX - OFFICERS:
Article 25. Officers. The Officers of the Club shall be a
President, Vice-President, Secretary and Treasurer. The offices of Secretary and
Treasurer may be combined and held by the same person.
Article 26. Duties of the President. The President shall
be the chief executive officer of the Club and shall be charged with the general
supervision of the business and affairs of the Club. The President shall preside
at all meetings of the members and of the Executive.
Article 27. Duties of the Vice-President. The
Vice-President shall, in the absence or incapacity of the President, perform the
duties and exercise the powers of the President. The Vice-President shall also
perform such duties and exercise such powers as the Executive may prescribe or
as the President may delegate to such office.
Article 28. Duties of the Secretary. The Secretary shall
record the minutes of all meetings of the members and of the Executive in the
books to be kept for that purpose. The Secretary shall give, or cause to be
given, all notices required to be given to the members and to the Executive and
shall perform such other duties as may be prescribed by the By-Laws, regulations
or by the Executive. The Secretary shall be the custodian of all current
records, other than financial, of the Club.
Article 29. Duties of the Treasurer. The Treasurer shall
keep full and accurate records of all financial transactions of the Club; shall
be responsible for the deposit of all monies of the Club in such bank, or banks,
as may be designated by the Executive; shall control the disbursement of the
funds of the Club; and shall render to the Executive, whenever required, an
account of all transactions undertaken by the Treasurer and of the financial
position of the Club. The Treasurer shall prepare an Annual statement for the
incoming Executive. The Treasurer shall also perform such other duties as may be
prescribed by the Executive.
SECTION SEVEN - SIGNING OFFICERS:
Article 30. Execution of Documents. Contracts, documents,
or other instruments in writing requiring the signature of the Club, other than
determined by the By-Laws, shall be signed by either the President or the
Vice-President and by the Secretary. Financial documents shall be signed by
either the President or Vice-President and by the Treasurer.
SECTION EIGHT - DATE:
Article 31. Effective Date. This By-Law shall come into force and effect on the
date when it shall receive approval of the Executive and by the members at a
general meeting.
ENACTED and PASSED by the Executive this 6 day of
February, 2008
President : Les Lindstrom, VE3KFS
Secretary: Clifford Chapman, VA3KGB
CONFIRMED by members present at a general meeting of the
members called and held on the 6 day of February, 2008
President : Les Lindstrom, VE3KFS
Secretary: Clifford Chapman, VA3KGB
KINGSTON AMATEUR RADIO CLUB
REGULATIONS
1. ELIGIBILITY FOR MEMBERSHIP
Any person who is qualified for membership as a Full or
Associate Member shall be admitted to membership upon payment of the annual fee
applicable.
2. MEMBERSHIP FEES
The annual fees for Full and Associate membership in the
Club shall be determined by the Executive and approved at a general meeting.
This fee shall be payable on admission to membership annually for the fiscal
year January 1 to December 31. Any dues paid on or after September 30 shall be
for the next fiscal period, but shall not preclude the member from participating
in the club business for the period of October 1 to December 31 of the preceding
year.
3. PAYMENT OF EXPENSES
(a) Expenses authorized by the Executive and approved by
the membership, and incurred by Officers, Officials and members of the Club in
carrying out the work of the Club, shall be paid by the Treasurer upon
presentation of an expense voucher supported, where necessary, by appropriate
receipts covering the items of expense.
(b) At the Treasurer's discretion, approval for payment of
any expense may be requested from the Executive before payment.
4. AD HOC COMMITTEES
(a) The Executive may create Ad Hoc Committees and may
appoint members of these committees as deemed necessary for the furthering of
the business and affairs of the Club. The term of such committees shall expire
with the term of the Executive.
(b) Ad Hoc Committees
may include the following:
(1) Field Day
(2) Repeater
(3) ARES (Amateur Radio Emergency Services)
(4) Newsletter
(5) Website
(6) Hearts and Flowers.
5. AFFILIATED ORGANIZATIONS
(a) The Club may affiliate with such organizations as may
be necessary to further the business and affairs of the Club.
(b) Any ARES Group within the area served by the club, upon
written request and approval at a general meeting, maybe an affiliated service
organization of the Kingston Amateur Radio Club Inc.
ADOPTED AND PASSED AS Regulations of the Club by the
Executive this 6 day of February, 2008.
President : Les Lindstrom, VE3KFS
Secretary: Clifford Chapman, VA3KGB
CONFIRMED by members present at a general meeting of the
members called and held on the 6 day of February, 2008
President : Les Lindstrom, VE3KFS
Secretary: Clifford Chapman, VA3KGB